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October 26th, 2016 11:56 pm

CDBG/ESG Tutorials-Information
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Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) Application Cycle for the 2017-2018 Program Year

The County will begin accepting application for the 2017-2018 CDBG cycle starting August 01, 2016. ALL APPLCATIONS must be submitted through the ONLINE APPLICATION SYSTEM. All CDBG and ESG applications must be submitted through the Online Application System no later than 5:00 PM PST on October 28, 2016.

The County will only accept CDBG and ESG applications from 501 (c)(3) non-profit corporation, as well as governmental and Tribal entities.

Applicants wishing to submit a CDBG application for one of the County’s Urban County Cooperating Cities CDBG allocation will also use this online application system. See: (Cities ONLY) Community Development Block Grant Program 2017-2018 under Current Program & Applications Tab.

Online Application System:

Applicants for the County’s 2017-2018 CDBG and/or ESG application must use the Online Application System which can be accessed at Riverside County EDA . All forms necessary to submit an application are available on line with the exception of the documents required to be uploaded by the applicant (e.g., bylaws, authorizations, back up information, etc.).

The CDBG application consists of eight (8) primary sections:

• Applicant Profile
• General Information
• Uploading Organizational Documents
• Project Narrative
• National Objective Compliance
• Financial Information (Budget)
• Leveraging – Matching Funds
• Application Certification and Authorization

The ESG application consists of eleven (11) primary sections:

• Applicant Profile
• General Information
• Organizational History
• Project Activity
• Residential Service Section
• Financial Information (Budget)
• Leveraging – Matching Funds
• Fiscal Year Projected Budget
• Proposal Narrative
• Application Certification and Authorization
• Attachments (upload)

Applicants are limited to the space available for each required response in the application. Applicants can upload additional supporting documentation, including third party verifications, if desired.

Please Note: Because the application is submitted online, the applicant must certify that he or she has been authorized to submit the application on behalf of the organization applying for CDBG/ESG funds. This electronic certification MUST be accompanied by a minute order, resolution, or other official authorization to submit the application.

Questions and Technical Assistance
For information or questions regarding the County’s CDBG or ESG programs or the CDBG/ESG application cycle, please contact Elizabeth Dearen at Questions and Information or (951) 955-8916. For questions or assistance with the online application system, please contact Susana Orozco at Technical Assistance or 951-955-9127.

Individuals with hearing or speech disabilities may contact the CDBG program staff by utilizing the California Relay Service (711).

Paper Application Submittals

Because the County does provide technical assistance to organizations wishing to submit CDBG/ESG applications through the Online Application System, it is unlikely that prospective applicants will not be able to effectively use the system. However, the County will consider requests to receive and submit paper copies of the 2017-2018 CDBG/ESG application for those applicants that can document the need for a paper application.

All pre-authorized paper applications must be delivered to the County by either method listed below:

1. Postmarked no later than Tuesday, October 30, 2015, and addressed to:
Riverside County EDA
ATTN: CDBG or ESG Program
3403 10th Street, Suite 400
Riverside, CA 92501

2. Delivered to the County, no later than 5:00 PM (PST) at the following address:
Riverside County EDA
ATTN: CDBG or ESG Program
3403 10th Street, Suite 400
Riverside, CA 92501

CDBG/ESG applications for the 2017-2018 program year that are received after the deadline date and time, whether submitted through the Online Applications System or delivered to the County, will not be accepted.

Applicants submitting their applications through the Online Application System will receive an electronic receipt at the time of submission. Applicant submitting a paper application in person or through a third-party courier can request a receipt at the time of delivery.

Intergovernmental Review

Applications submitted under the County’s Urban County CDBG program are not subject to intergovernmental review pursuant to Executive Order 12372.

Other Submission Requirements

Applicants can request CDBG funding from the County and the Cooperating Cities for any eligible CDBG activity listed under 24 CFR Part 570.201-570.204 including real property acquisition, construction, and other activities.


The County of Riverside uses a Priority Evaluation and Project Rating System for all CDBG proposals. As part of the review and evaluation process, EDA staff will review and evaluate all proposals utilizing the following checklist:


Does the activity address an established need?

Is the proposed activity eligible (24 CFR 570.201) under the CDBG program?

Does the proposed activity meet one of the three broad National Objectives:

Principally benefit low and moderate-income persons;
Prevents or eliminates slum and blight; or
Addresses an urgent need or problem in the community.

Has the applicant provided sufficient explanation concerning their ability to adequately and accurately document the benefit to low and moderate income persons?

Can the project be implemented and completed within a reasonable amount of time (Public Service activities 1 year / all other activities 2 years maximum)?

Has the applicant identified all the major tasks or components that will be required in carrying out the activity? Are there any potential issues or concerns?

Has the applicant provided a reasonable estimate of the resources necessary for each component of the project, and has it developed a realistic budget that reflects these resources? Are other sources of funds (leveraging) committed to this project?

Is the proposed budget for the CDBG-funded activity separate from other activities undertaken by the applicant?


Has the applicant ever undertaken the proposed activity before? What were the results?

Does the applicant have experience with CDBG or other Federal programs? Has the applicant conducted a Single Audit (formerly OMB Circular A-133) within the last two years?

Do the applicant and prospective staff understand the additional requirements associated with Federal funding?

Does the applicant have qualified staff for all the necessary functions associated with the proposed activity? Is there adequate staff time available?

Does the applicant possess adequate administrative structures, management systems, and policies & procedures?

Does the applicant possess adequate financial stability? Will the applicant be overly dependent upon CDBG funding?


Applicants should refer to HUD regulations found at 24 CFR Part 570.201-204 regarding eligible uses of CDBG funding.


In an effort to ensure effective, efficient, and appropriate allocation and use of CBDG funds, the County may reject any proposed CDBG activity in an amount less than $10,000. Exceptions to this policy include: traditionally county-wide activities (city/county, multiple city, etc.) or a project or activity serving a very remote location. These exceptions must be pre-approved by EDA prior to the application submittal.


Verification of at least FIVE percent (5%) matching funds must be provided prior to the date of the grant awarded to the grantee. Funds used to match a previous CDBG grant may not be used to match a subsequent grant award. Applications with zero leverage will be disqualified. Leverage may include, but limited to Federal, State, local, private, donations, in-kind, volunteer hours at $5.00 hour, etc.


Each complete CDBG application is rated by CDBG program staff to determine if the proposal meets the minimum score rating. The County uses a 200 point rating system with four (4) rating criteria with a minimum rating score of at least 100 points. The rating criteria are:

 Quality of Program Design/ four sub-criteria (40 points)

 Quality of Proposal Elements/ four sub-criteria (60 points)

 Capacity and Experience/four sub-criteria (40 points)

 Proposed Funding Request/five sub-criteria (60 points)

There are three (3) threshold sub-criteria that all applications must receive at least five (5) points each, or the proposal will not be funded:

 Does the proposed program/project comply with the overall regulations, goals and objective of the CDBG program? Application describes how the identified need relates to the objectives of the CDBG program?

 Does the proposed activity address a priority community development need as identified in the Five Year Consolidated Plan?

 Does the organization have the demonstrated capacity to successfully implement and complete the proposed activity in a timely manner?


For the County’s allocation, each CDBG/ESG application is received, reviewed, evaluated, and rated. CDBG/ESG program staff and EDA management then meet with the individual District Supervisors for their CDB/ESG funding decisions. EDA staff will provide background information on each proposals, answer questions, and provide funding recommendations if requested.

The Cooperating Cities make their own CDBG funding decisions that are subject to EDA review and Board of Supervisor approval. It city uses a different process; therefore, applicants for Cooperating City CDBG allocations are encouraged to contact those cities directly for information.


The Board of Supervisors for the County of Riverside will make all final CDBG/ESG funding decisions for the County’s 2017-2018 CDBG/ESG allocation. This is anticipated to occur in early May 2017 during a regular meeting of the Board of Supervisors when the Board approves the 2017-2018 One Year Action Plan.

After the approval date, applicants will be notified by mail of the Boards funding decisions. The One Year Action Plan is then submitted to the U.S. Department of Housing and Urban Development (HUD) for review and approval.

Those applicants that have been approved for CDBG/ESG funding will be notified by mail. The letter will clearly indicate the amount of their award, and that this is not a notification to proceed or to incur costs. The letter will inform the successful applicants that a subrecipient agreement will be prepared and forwarded to them in the near future with further instructions.


All CDBG/ESG awards made by the County and the cooperating cities will be in the form of a grant, excluding projects funded under economic development. Subrecipients will be required to execute an approved subrecipient agreement with the County. Non-profit organizations, non-County governmental entities, and Tribal organizations will be required to execute a “Sponsor’s Agreement” with the County. A copy of template of the Sponsor’s Agreement is available upon request to EDA. The Cooperating Cities must execute a Supplemental Agreement with the County each year. Subrecipients of the Cooperating Cities’ CDBG/ESG funding will enter into an approved subrecipient agreement with the awarding city.


To ensure compliance with the CDBG program National Objective requirements, all subrecipients of CDBG funds will be required to comply with the applicable CDBG reporting requirements. The type, amount, frequency, format (paper or electronic), and detail of the reporting requirements depends upon the specific use of the CDBG funds and corresponding National Objective. All specific reporting requirements will be stated in the subrecipient agreement.


For information about the CDBG program or the 2017-2018 application cycle, please contact the following:

Elizabeth Dearen, CDBG Program Manager
3403 Tenth Street, Suite 400
Riverside, CA 92501
MAIN LINE (951) 955-8916
FAX (951) 955-9505

Melissa Valdivia, CDBG Program Manager
3403 Tenth Street, Suite 400
Riverside, CA 92501
MAIN LINE (951) 955-9803

For information about the ESG program or the 2017-2018 application cycle, please contact the following:

Sterlon Sims, CDBG/ESG Program Manager
MAIN LINE (951) 955-3141
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